We are committed to providing a high-quality legal service to our clients. When something goes wrong, we need you to tell us about it. This will help us to sort out any mistakes or misunderstandings, and to improve our standards.
If you have a complaint, please raise the problem with the lawyer responsible for your matter or any other Simkins contact, or if you prefer, either of our complaints partners, Paddy Grafton Green or Paddy Gardiner.
When you make a complaint, our complaints procedure, set out below, will apply.
- We will acknowledge receipt of your complaint in writing within 3 working days of receiving it.
- We will then investigate your complaint. This will normally involve one of our complaints partners, or someone nominated on their behalf, reviewing your file and speaking to the fee earner who acted for you.
- Within 10 working days of sending you the acknowledgement letter one of our complaints partners will invite you to a meeting to discuss and resolve your complaint. If you do not want a meeting or it is not possible, our complaints partners may instead offer you the opportunity to discuss the matter by telephone.
- Within 3 working days of the meeting, or any telephone conversation we have with you instead of a meeting, we will write to you to confirm what took place and any solutions we have agreed with you.
- In any case we will send you a detailed written reply to your complaint, including our suggestions for resolving the matter, within 15 working days of sending you the written acknowledgement of your complaint referred to in paragraph 1 above.
- At this stage, if you are still not satisfied, you should contact us again and we will arrange for someone unconnected with the matter at the firm to review the decision.
- We will write to you within 10 working days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.
- If you are still not satisfied, you can contact the Legal Ombudsman, PO Box 6806, Wolverhampton, WV1 9WJ about your complaint. Any complaint to the Legal Ombudsman must usually be made within six months of the date of our final written response on your complaint but for further information you should contact the Legal Ombudsman on 0300 555 0333 or at firstname.lastname@example.org. Note that the Legal Ombudsman service cannot be used by businesses or most other organisations unless they are below certain size limits. Further details are available from the Legal Ombudsman.
- If we have to change any of these timescales we will let you know and explain why.